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Data policy

DATA PROTECTION STATEMENT

About us

All data will be held securely by the Governors of the Schools of King Edward the Sixth in Birmingham through King Edward's School, Birmingham (the "school") on behalf of The King Edward's School Birmingham Trust (the "Trust") and will be treated confidentially.

How your data will be used

Unless you tell us otherwise your data may be made available, where appropriate, to third parties for administrative, historical or statistical purposes.

Your data may be used to contact you by mail, email or telephone.

Your data will be used for a full range of trust activities including, but not limited to, trust fundraising programmes and we may hold financial information relating to any donations to the Trust.

Your data may also be used in relation to all Old Edwardian Association (the "OEA") activity including, but not limited to, sending of OEA and school publications and notification of member events and programmes.

Your data may also be made available, where appropriate, to school staff or departments, recognised OEA clubs and societies, individual members organising reunions and third parties for administrative, historical or statistical purposes.

Your data will also be made available to other members online through a secure website.  Members are expected to treat information about other members as confidential and agree not to disclose it to parties outside the OEA.

Your rights

You have the right to object to the use of your data for any of the above purposes by contacting the King Edward's School Birmingham Trust, Development & OEA Office, King Edward's School, Edgbaston Park Road, Birmingham, B15 2UA, development@kes.org.uk or 0121 415 6055.

FULL DATA POLICY

The Deed of Trust for The King Edward's School Birmingham Trust (the ‘Trust') states that it's objective is "the advancement of education by supporting the provision of education at King Edward's School, Birmingham in such ways as the Trustees see fit in particular (but without prejudice to the generality of the foregoing) by providing funds to support the provision of bursaries to boys on the basis of financial need to enable them to attend the school."  To enable these legitimate interests to be pursued, the Development Office of King Edward's School, Birmingham (the Data Controller) maintains a database of data, on behalf of the Trust about donors and potential donors and uses all reasonable care to keep this data up-to-date and secure.

Data usage

In practical terms you may be contacted via mail, email or telephone with any of the following:

  • Fundraising brochures and literature
  • Fundraising telephone call from a student
  • Donor stewardship literature including invites to donor events and donor reports
  • Requests to complete relevant surveys
  • Any other use deemed to sit within our data protection statement

Data opt out

All members have the right to object to the use of their data for any of the above purposes by contacting the Development Office, King Edward's School, Edgbaston Park Road, Birmingham, B15 2UA, development@kes.org.uk or 0121 415 6055.

Data capture

Data is captured from donation forms (either paper or online).  Data given for Old Edwardian Association activities is also used in accordance with their data policy (see www.oldeds.kes.org.uk/data).

Data held

Data held will include data relating to responses to particular appeals and financial data relating to gifts made.

Data sharing

The data held will be shared confidentially with a small number of third parties who are contracted to provide administration services including, but not limited to, maintaining the database, maintaining the website and printing and distributing Trust publications.  The data will only be used for these administrative services. The data will also be shared with the Old Edwardian Association for use in their activities.